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  • How can I adjust my Zap when sending time-based on the event start time in Google Calendar?
Question

How can I adjust my Zap when sending time-based on the event start time in Google Calendar?

  • 22 August 2023
  • 3 replies
  • 84 views
sam010190

Hey, Zapier Gurus!

I made a Zap to text clients 24 hrs before a calendar event (I’m using Google Calendar and OpenPhone). However, I would like to send the text CLOSER to the actual event start time.

⚡ The Current Zap

  • All events: Send SMS reminder 24 hours before event begins.

⚡⚡⚡ The Ideal Zap

  • Events at 6AM - 12PM: Send SMS @ 3pm day prior.
  • Events at 12PM - 5PM: Send SMS @ 8am the same day. 

A huge bonus would be adjusting the send time to the recipient’s time zone.

What’s the best way to go about this?

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

3 replies

Troy Tessalone
Userlevel 7
Badge +14

Hi @sam010190 

Good question.

 

Try these Zap steps:

  1. Trigger: GCal - Event Start
  2. Action: Formatter > Data & Time > Format
    1. Used to adjust for time zones
  3. Action: Delay Until
  4. Action: OpenPhone - Send SMS

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
sam010190

@Troy Tessalone Thanks buddy! Going to try it now.

SamB
Rank
Userlevel 7
Badge +11

Hey there @sam010190! 👋

Just checking in to see how you got on with Troy’s suggestion here. Were you able to get the desired workflow up and running?

Let us know if you’re getting stuck at all - always happy to help! 🙂

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