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Hi,

 

I’m new to Zapier, and experimenting with automating a workflow between Google Sheets and Google Calendar.

 

Problem: The trigger options I see in Zapier seem to need be to reference a specific worksheet in a workbook. I would like to trigger off of any change off of any of the worksheets in a workbook.

 

Details:

I manage a worksheet that tracks guests to a group home I help manage. I have a separate workbook for each year, and within those workbooks, I have a separate tab for each month of the year.


Whenever any record in any worksheet within the workbook gets updated, I’d like Zapier to take the updated record, and create a google calendar event. Each record has an arrival and departure date which I’d use to create the event.

How do I create a trigger that listens to any change to a workbook, rather than a change to a specific worksheet?

 

Cheers,

Jovial

 

Hi ​@Jovial 

The worksheet needs to be explicitly defined in the Zap step configuration.

 

Here’s a different approach...

Use Airtable instead of GSheets.

Airtable has Base Table Views, which are segments of data. (sort, filter, group, show/hide fields, reorder fields)

The idea being that you have 1 Table with a field for Year, then you can configure View with Filter conditions by Year/Month, etc. that way you only need 1 Zap.

Plus, Airtable has Automations.

Airtable Automations have native integrations with GCal.

https://zapier.com/apps/airtable/integrations#triggers-and-actions