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Question

EasyFTP to Formatter to Google Sheets - Replace All Rows When New File Drops

  • 6 December 2023
  • 11 replies
  • 53 views

I have tried setting up a Zap to grab a file from and SFTP and upload all rows to a Google Sheet. 

 

I am using Easy FTP as the file location.  I selected “new file in folder” as the event.  I then use Formatter by Zappier (utilities) to format the CSV.  I then used Google Sheets with the action Update Spreadsheet Row(s) to Google Sheets but I only get it to update one row because it requires a row number. 

The report I am dropping on the SFTP has over 500 lines (but less than 1000).  The idea is that when the file drops (once a day) the google spreadsheet will be updated will all new rows replacing prior ones.  

I have tried some of the line item options but still cannot make it work. 

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11 replies

Troy Tessalone
Userlevel 7
Badge +14

Hi @Sagtavo 

Good question.

You would have to use the GSheet API: https://developers.google.com/sheets/api/guides/concepts

Try using the AI in this Zap action: GSheets - App Extensions

You’ll need to first delete the desired rows in the GSheet.

Then you can try to use this Zap action: GSheets - Create Row(s)

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
S

I have set-up the below Zap.  It is to be triggered when a new file is placed on the designated SFTP folder.  When I test it, it works; 50 rows get populated as part of the test.  However, when the file is dropped on the SFTP, it is not triggering.  Not sure why. I have scheduled the CSV filed to be dropped a few times and I see it in the SFTP, but the Zap doesn’t trigger.  Even when I try to trigger is manually, it doesn’t.  What am I missing? 

5 Attachments
Troy Tessalone
Userlevel 7
Badge +14

@Sagtavo 

You don’t need step 3 since step 4 handles line items.

 

Try reaching out to EasyFTP Support.

 

EasyFTP help articles:

https://www.easyftp.io/docs/zapier

https://zapier.com/apps/easyftp/help

 

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⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
S

So I removed the extra step.  I ran a test and it is populating the 50 rows as part of the test.  However, after publishing it, it is giving me this error. 

 

 

Troy Tessalone
Userlevel 7
Badge +14

@Sagtavo 

We would need to see updated screenshots with how your GSheet zap step is configured.

You may need to remap the variables from the Formatter step.

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
S

This is the formatter step.  

 

 

S

 

S

 

Troy Tessalone
Userlevel 7
Badge +14

@Sagtavo 

We would need to see updated screenshots with how your GSheet zap step is configured now.

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
S

 

 

 

 

 

Troy Tessalone
Userlevel 7
Badge +14

@Sagtavo 

In the Formatter step, the CSV Filed file expects a file url or a file object, rather than the filename of the file from Step 1.

 

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
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