I want to create an automation in Zapier based on my database (Notion). The goal is to track the status of a prospect who has had a meeting and send follow-up emails if needed.

Context:

• When a prospect's status changes to "Meeting Done", it triggers the sending of an email with a link to a Fillout form.
• If the prospect completes the form, the automation should stop for them.
• If the prospect doesn’t complete the form, follow-up emails should be sent at defined intervals:
  • 1 day after the first email,
  • 3 days after the first follow-up,
  • 7 days after the second follow-up.

The automation should stop once the prospect completes the form to avoid unnecessary follow-ups.

Problem:

The main issue is with the filter step in Zapier to detect when the status changes to "Meeting Done" and prevent multiple triggers.

• I want the automation to trigger only once when the status changes from any value to "Meeting Done".
• I’m unsure how to configure the filter to ensure that the automation only starts at that moment.

Questions:

1. How can I configure a filter in Zapier to detect only when the status changes to "Meeting Done" from any other value?
2. Will the automation work correctly if I use the Delay step after the trigger has been activated (status changed to "Meeting Done")?
3. How can I stop the follow-ups when the prospect has already filled out the form, without continuing to send emails?

Thanks in advance for your help!