Good Morning,
I am trying to get an automation working and wondering if anyone knows a way this would be possible
Here is what i am trying to do:
Our HR software puts all approved holiday events for all staff into one central calendar.
What i need is a ZAP that would Interrogate that calendar and create an event in a specific users calendar.
For Example:
Central calendar event with subject Ben Holiday is created.
Zap sees that an Event has been created.
Zap interrogates that event and sees its subject contains Ben
Zap then creates a calendar event in Bens Personal calendar marking him out of office.
Central Calendar Event with subject Karolis Holiday is created.
Zap sees that and creates an event in Karolis’s Personal Calendar
Question
Automating Outlook Calendar Event Creation
- Beginner
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+1- Beginner
That’s an interesting question! Here’s how it would work: on that account, you’d set up a trigger to watch for any events on Outlook. Once triggered, you’d use the Path Zap option. You can add multiple paths by pressing the plus button. Each path would be based on specific conditions in the Subject line—for instance, if it contains 'Tom Holiday,' it would follow a dedicated path. In this case, we could create a new Zap that generates an appointment, adds Tom as an attendee using his email address, and sets the Subject line as needed, so it’s only sent to him. For the other paths, if the Subject line includes the designated name, it would follow that corresponding path and execute accordingly.
This is a quick example, which I created for you to be able to better understand this:
- Beginner
Many thanks for your quick response!
if this is going to work we will be looking to get a professional licence, but the limitation i have found is that there is only the option to have 10 paths but we have 45 odd staff members.
It does look like a potential solution though!
+1- Beginner
Yes, I would recommend testing this on the premium free version, which lasts a couple of days, if possible. If this provides value and meets your software solution needs, then consider upgrading. However, it's best to test whether this works for your workflow, if you run into any issues do let me know.
+14- Zapier Orchestrator & Solution Partner
Hi
Try using the concept of a lookup table instead of Paths:
Zaps can also e chained together using webhooks to make them more dynamic:
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