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Question

Automatically processing incoming mails in Gmail

  • 2 March 2021
  • 5 replies
  • 336 views
janosch.hrm
Userlevel 1
Badge

Hey there,

 

I’m trying to use Zapier to automate my inbox to some degree. There are a couple of different types of emails that I get sent, which I’d love to automatically process using Zapier.

 

One example workflow would be:

  1. The email lands in my inbox
  2. The zap gets triggered
  3. If the mail contains certain keywords, the automation goes on, otherwise it’s stopped
  4. Based on the keywords, the email gets added to a tag, gets marked as read, gets moved to spam, or so on.

I know I can do the first three steps easily, but performing tasks such marking emails as read don’t seem to work easily. Has anybody managed to pull this off?

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

5 replies

MarijnVerdult
Userlevel 4
Badge +3

Hi @janosch.hrm, would you really like to do this with Zapier or would Gmail Filters work for you as well? https://support.google.com/mail/answer/6579?hl=en#zippy=%2Ccreate-a-filter

janosch.hrm
Userlevel 1
Badge

Hey @MarijnVerdult 

 

I haven’t thought about that actually. I guess it could work (I’d have to take a look at how filters in Gmail work specifically), but having all of the automations like this set up in one tool (Zapier) would be even better :)

 

MarijnVerdult
Userlevel 4
Badge +3

I think that the filters is probably the way to go since it’s just a built-in feature from Gmail. It’s easy to create a new filter here: https://mail.google.com/mail/u/0/#settings/filters

janosch.hrm
Userlevel 1
Badge

Thank you for your help! I’ll take a look at it :)

nicksimard
Userlevel 7
Badge +11

Hi @janosch.hrm!

I just wanted to check in with you to see if you’d managed to get things working, or whether you could still use some help here. Please let us know :)

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