Automatically processing incoming mails in Gmail

  • 2 March 2021
  • 5 replies

Userlevel 1

Hey there,


I’m trying to use Zapier to automate my inbox to some degree. There are a couple of different types of emails that I get sent, which I’d love to automatically process using Zapier.


One example workflow would be:

  1. The email lands in my inbox
  2. The zap gets triggered
  3. If the mail contains certain keywords, the automation goes on, otherwise it’s stopped
  4. Based on the keywords, the email gets added to a tag, gets marked as read, gets moved to spam, or so on.

I know I can do the first three steps easily, but performing tasks such marking emails as read don’t seem to work easily. Has anybody managed to pull this off?

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5 replies

Userlevel 4
Badge +3

Hi @janosch.hrm, would you really like to do this with Zapier or would Gmail Filters work for you as well?

Userlevel 1

Hey @MarijnVerdult 


I haven’t thought about that actually. I guess it could work (I’d have to take a look at how filters in Gmail work specifically), but having all of the automations like this set up in one tool (Zapier) would be even better :)


Userlevel 4
Badge +3

I think that the filters is probably the way to go since it’s just a built-in feature from Gmail. It’s easy to create a new filter here:

Userlevel 1

Thank you for your help! I’ll take a look at it :)

Userlevel 7
Badge +11

Hi @janosch.hrm!

I just wanted to check in with you to see if you’d managed to get things working, or whether you could still use some help here. Please let us know :)