Automatically forward specific data from emails received

Hey! This is very doable with Zapier, and there are actually a couple of ways to approach it depending on how "specific" the data needs to be.

Basic approach (no-code):
You can set up a Zap with Gmail as the trigger → filter by sender, subject keywords, or labels → then use Gmail's "Send Email" action to forward just the extracted fields (e.g. name, amount, date) to your target address. Zapier's built-in "Formatter" step lets you parse and extract only the data you need rather than forwarding the whole email.

If your sources are inconsistent (different email formats):
This is where it gets tricky. When emails come from multiple sources with different structures, a simple Zap can break or miss data. You'd need either:
- Separate Zaps per source (works but gets messy fast)
- A smarter parsing layer that understands context regardless of format

I've built email intelligence pipelines for clients where the system reads incoming emails, extracts structured data regardless of format, and routes it, so I know the edge cases here.

Happy to ask a couple quick questions to point you toward the cleanest solution for your specific setup, what kinds of sources are the emails coming from, and what data fields are you trying to extract?

Hi,

Thank you very much for your reply and support.

I will be receiving emails from 7 different email addresses. From those emails, I would like to automatically forward specific details such as Guest Name, Travel Date, Tour Name, Number of People, Language, etc.

Please let me know how this can be set up.

Thanks again.

Hi,

Thank you very much for your reply and support.

I will be receiving emails from 7 different email addresses. From those emails, I would like to automatically forward specific details such as Guest Name, Travel Date, Tour Name, Number of People, Language, etc.

Please let me know how this can be set up.

Thanks again.