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Question

Automatic Email Response dependant on folder the doc is located in

  • February 13, 2025
  • 3 replies
  • 11 views

Is there a way to automate email responses in Gmail to access requests to a file in Google Drive depending on what folder it is in?

 

Ie I request access to doc1 and doc2, they are respectively in folder1 and folder2. I want it to determine what folder it is in and automatically send a specific response to the person based on the folder that the file is located in.

 

So people requesting doc1 would get response1 as its located in folder1

 

Does that make sense?

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3 replies

Troy Tessalone
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  • Zapier Expert
  • 30887 replies
  • February 13, 2025

Hi ​@AceT 

How are you receiving the access requests? (screenshot as example)

 

GDrive Zap app available triggers/actions: https://zapier.com/apps/google-drive/integrations#triggers-and-actions 

 

You can do searches to find the file if you know the file ID or the file name.

 

If you know the file, then you can find the folder.

If you know the folder, then you can find the response template.

 

 

Zap action: GDrive - Add File Sharing Preference

 


  • Author
  • New
  • 1 reply
  • February 13, 2025

Hey! Sorry this was typed up late last night while half asleep

 

So (this is actually for a friend but I'm helping them) would get emailed the access request but the response email would include a link to a Google form for the person requesting access to fill out and once that is done they can then get access to the specific folder the file is in


Troy Tessalone
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  • Zapier Expert
  • 30887 replies
  • February 13, 2025

@AceT 

It would be helpful for us to have more context, if you can outline a specific example for us to follow the data flow. (screenshots)