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Audit/determine fields used in Zaps (metadata)

  • 29 November 2021
  • 6 replies
  • 91 views

Hi there!

Does anyone know if it is possible to determine if any zaps in a particular account touch a specific field?

More details on the use case… First and foremost, I’m trying to determine if it’s safe to change a field name in Airtable. :-) I tried searching zap history by the field ID / name, but nothing showed up (even when trying this method for a field that I know for a fact is being used in many zaps).

Further, I’m also looking for a way to easily “inventory” what fields I’m using in each zap - we have a shared team account and thus have LOTS of zaps, some of which might be duplicative and unnecessary. It would be great to somehow be able to grab a set of metadata that lists what field names/ids are used in each zap so that I can more easily start to map out the bigger picture.

I hope that all makes sense - thank you!

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Best answer by Troy Tessalone 29 November 2021, 20:40

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6 replies

Userlevel 7
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Hi @allialosa 

Changing Airtable field names can break mapped variables in Zaps.

Userlevel 7
Badge +14

@allialosa 

You can try exporting your Zaps to run analysis on the Airtable fields being used.

https://zapier.com/help/manage/collaborate/import-and-export-zaps-in-your-team-or-company-account

Hi @allialosa 

Changing Airtable field names can break mapped variables in Zaps.

@Troy Tessalone Exactly why I’m writing this post, lol. I have literally over 100 zaps and don’t want to have to go through them one by one to see if the field is used.

 

@allialosa

You can try exporting your Zaps to run analysis on the Airtable fields being used.

https://zapier.com/help/manage/collaborate/import-and-export-zaps-in-your-team-or-company-account

This sounds like a viable solution! Really hoping to eventually be able to automate this, but I will look at this as a start :) thanks so much!

Userlevel 7
Badge +14

@allialosa 

Might be a good idea to start creating and maintaining internal documentation about the Airtable fields used in Zaps.

You might be interested in this tool to help: https://www.loom.com/share/2cc996edf9d24f25a7fc8336cd19603a

 

 

Userlevel 1

Hey @allialosa - Check out this free tool that’s in beta called Blueprint which allows you to import your Zapier JSON file and deep search into steps including fields as well as code steps - 



https://app.themasonry.com/blueprint

 

@Troy Tessalone @Poseidon Imaging 

 

EXACTLY WHAT I’VE BEEN LOOKING FOR :-) Trying this out today! Thank you so much!!