Build with AI

Using Zapier, find this week's responses to my Typeform called Contact us where the person asked to join the newsletter. Show me their names and emails, then wait for my OK before adding each one to my Mailchimp audience called Monthly Newsletter.   This prompt finds this week's Typeform responses where the person asked to join your newsletter, shows you their names and emails and, once you approve, adds each one to a Mailchimp audience. Apps you need: Typeform and Mailchimp, both connected to Zapier MCPGood for: anyone collecting sign-ups through a form Make it yours Change Contact us and Monthly Newsletter to your own form and audience. Change the signal, like "ticked the newsletter box". Run it every Friday to finish the week. Tips Only add people who asked to join. Check your form wording actually asks for consent to be emailed. Run it every Friday? Share how you phrased the sign-up question on your form.

Using Zapier, find the invoices in QuickBooks Online that are past their due date. List the customer, amount and due date for each one, then wait for my OK before adding them as rows to my Google Sheet called Chase list. Don't send anything to customers.   This prompt finds the QuickBooks Online invoices that are past their due date, lists the customer, amount and due date for each one and, once you approve, adds them to a Google Sheet so you know who to chase. It sends nothing to customers. Apps you need: QuickBooks Online and Google Sheets, both connected to Zapier MCPGood for: small businesses and finance admins who chase late payments Make it yours Change Chase list to your own sheet. Only include invoices more than 14 days overdue. Ask for the list sorted by amount, largest first. Used it to chase payments? Reply here with how you sorted your list, by amount, by days overdue or by customer.

Using Zapier, find the Calendly meetings booked for this week. Show me who each one is with and when, then wait for my OK before adding a card for each one to my Trello board called Calls, in the list called This week.   This prompt finds the meetings booked in Calendly for this week, shows you who each one is with and when and, once you approve, adds a card for each call to a list on your Trello board. It is a good Monday job. Apps you need: Calendly and Trello, both connected to Zapier MCPGood for: consultants, coaches and sales teams who plan their week from bookings Make it yours Change Calls and This week to your own board and list. Ask for the meeting type or notes on each card. Run it every Monday so it becomes a habit. Run it every Monday? Share what you added to each card, like the meeting type or a prep note.

Using Zapier, find the tasks in My Tasks in Google Tasks that are due this week. Show me the list, then wait for my OK before adding a 30-minute block to my Google Calendar for each one, on or before its due date. Don't invite anyone. This prompt finds the Google Tasks due this week, shows you the list and, once you approve, adds a 30-minute block to your Google Calendar for each one on or before its due date.Apps you need: Google Tasks and Google Calendar, both connected to Zapier MCPGood for: anyone whose tasks never turn into calendar timeMake it yoursIf your tasks live in a different list, use its name instead of My Tasks. Change 30 minutes to the length you usually need. Ask it to avoid your meetings or keep mornings free.Tried it on a busy week? Let us know if it helped wrangle the chaos, or how you tweaked it!

Using Zapier, find the new reviews on my Google Business Profile from the last 7 days. For each one, give me the star rating and one line on what the customer said. Show me the list, then wait for my OK before adding a row for each review to my Google Sheet called Reviews. Don't reply to any reviews.   This prompt finds your new Google Business Profile reviews from the last week, gives you the star rating and a one-line summary for each one and, once you approve, adds a row per review to a Google Sheet. It does not reply to any reviews. Apps you need: Google Business Profile and Google Sheets, both connected to Zapier MCPGood for: local businesses and anyone who tracks customer feedback Make it yours Change Reviews to the name of your own sheet. Ask for the sentiment as a column, like positive, neutral or negative. Run it weekly to build a running record of feedback. Tried it on your own reviews? Share which columns you added, like sentiment or topic.

Using Zapier, find emails in my Gmail from the last 7 days where someone asks me to do something. Show me each request and who it's from, then wait for my OK before adding each one to My Tasks in Google Tasks, with a due date if the email gives one. This prompt finds emails in Gmail from the last week where someone asked you to do something, shows each request and who sent it and, once you approve, adds each one to Google Tasks with a due date if the email gives one.Apps you need: Gmail and Google Tasks, both connected to Zapier MCPGood for: anyone whose to-do list lives in their inboxMake it yoursChange My Tasks to another Google Tasks list. Use Outlook instead of Gmail by naming it. Narrow it to a sender or label, like emails from your manager.Ran it on your inbox? Tell us how many requests it found that you had forgotten about!

Using Zapier, find my Zap that sends a welcome email in Gmail when a row is added to my Google Sheet called Sign-ups. Build a new version that also adds the sign-up date to the email, and switch the old one off without deleting it. Send me a test email first and wait for my approval before the new one goes live. Use this prompt to change a Zap that sends a welcome email without touching the live one. Your AI builds a new version, switches the old one off without deleting it and sends you a test email to approve first. It comes from how a founder updated his welcome Zaps before a trade-show rush.Apps you need: Gmail and Google Sheets, both connected to Zapier MCPGood for: anyone who needs to change a Zap people depend onMake it yoursSwap in your own sheet name and the detail you want to add to the email. Change the update to anything else, like a new subject line or a different sender name. Ask for the test email to go to a teammate as well.Changed a live Zap this way? Share what you up

Using Zapier, find emails in my Outlook inbox from the last 7 days that mention an invoice or a receipt. Show me the sender, date and amount for each one, and wait for my OK before adding them as rows in my Google Sheet called Invoices. This prompt finds invoice and receipt emails in your Outlook inbox from the last week, shows you the sender, date and amount for each one and, once you approve, adds them as rows in a Google Sheet.Apps you need: Outlook and Google Sheets, both connected to Zapier MCPGood for: freelancers, small teams and finance admins who log invoices by handMake it yoursPoint it at any sheet you manually update by changing Invoices. Use Gmail instead of Outlook by naming it. Run it every Friday so the log builds up week by week.TipsNo rows are added until you say yes, so check the amounts against the emails before you approve.Tried it on your own inbox? Let us know if the amounts matched up, or what else you logged from email.

Using Zapier, list the Google Docs in my Drive that I edited this week, with one line on what each one is about. Show me the list, then wait for my OK before adding it to the Google Doc called Weekly log. This prompt lists the Google Docs you edited this week with a one-line summary of each, shows you the list and, once you approve, adds it to a running log in a Google Doc.Apps you need: Google Drive and Google Docs, both connected to Zapier MCPGood for: anyone who needs a record of what they worked on, for reviews or handoversMake it yoursChange Weekly log to the name of your own log doc. Change "this week" to "this month" for a monthly record. Ask for the docs grouped by project or folder. Ask it to check other apps like Asana, Slack or Gmail to capture work you’ve done there too.TipsCreate the log doc first, or your AI has nowhere to add the entry.Kept a log like this? Tell us in the replies how you plan to use it, for impact reviews, handovers or something else.

Using Zapier, read my Google Sheet called Leads and find rows with no owner or no next step. Show me the list, then wait for my OK before posting a summary in the Slack channel #sales. This prompt reads a Google Sheet of leads, finds the rows with no owner or no next step, shows you the list and, once you approve, posts a summary in a Slack channel.Apps you need: Google Sheets and Slack, both connected to Zapier MCPGood for: sales and ops teams who track leads in a spreadsheetMake it yoursChange Leads and #sales to your own sheet and channel. Swap "no owner or no next step" for your own gap, like "no activity in 14 days". Ask for the summary as a direct message to yourself first.TipsBecause it writes to the same place every time, pin the Slack channel in Configure your actions so your AI cannot change it.Tried it on your own leads? Tell us which gap you looked for, no owner, no next step or something else.

Using Zapier, read my Outlook emails and Google Calendar events from the last 7 days. Write a short status update covering what I finished, what is still open and what comes next week. Show it to me here and don't send or post it anywhere. This prompt reads your last seven days of Outlook email and Google Calendar events and writes a short status update covering what you finished, what is still open and what is next. It shows you the update and sends nothing.Apps you need: Outlook and Google Calendar, both connected to Zapier MCPGood for: anyone who writes a weekly update for a manager or teamMake it yoursUse Gmail instead of Outlook by naming it. Ask for a format, like three bullets per section or a Slack-ready paragraph. Change "last 7 days" to match your reporting period.Tried it on your own week? Tell us how it went!

Using Zapier, read the role in my Google Doc called Open role and the applicants in my Google Sheet called Applicants. Pick the five strongest matches, then check them against the role and flag anyone who doesn't fit. Use this prompt to give your AI the background first. It reads the role in a Google Doc and your applicants in a Google Sheet, picks the five strongest matches, then checks its own picks against the role. Nothing in your Doc or Sheet changes.Apps you need: Google Docs and Google Sheets, both connected to Zapier MCPGood for: recruiters, hiring managers and anyone sorting a long list against a briefMake it yoursSwap applicants for leads, clients or vendors. Change the number of matches, or add the criteria that matter most. Put more background in the Doc, because the picks are only as good as the context you give.Tried it on your own list? Let us know how well it did!

Using Zapier, find my next meeting, pull related emails and Google Docs, and write a one-page brief with open questions. This prompt finds your next meeting in Google Calendar, pulls related emails from Gmail and Google Docs, and writes a one-page brief with open questions, so you walk in prepared.Apps you need: Google Calendar, Gmail and Google Docs, all connected to Zapier MCPGood for: anyone with back-to-back meetings and no time to prepMake it yoursName a specific meeting if you do not mean the next one. Use Outlook or another calendar by naming it in the prompt. Ask for a different shape, like a three-bullet summary or a list of decisions needed.Tried it before a real meeting? Reply here to let us know if it helped!

Using Zapier, create a table called {table name} with these fields: {fields}. Then copy the rows from my {Google Sheet name} into it. Use this prompt to create a Zapier Table and copy the rows from a Google Sheet into it, so your data lives in one table your AI can read, update and build Zaps around.Apps you need: Google Sheets and Zapier Tables, connected to Zapier MCPGood for: teams running a workflow on a big spreadsheet that nobody wants to touchMake it yoursReplace {table name}, {fields} and {Google Sheet name} with your own. List the exact field names you want, so the columns match your sheet. Once the table is filled, ask your AI to build a Zap that runs on it.TipsCheck the row count in the new table against your sheet before you retire the original.Moved a sheet into a table? Tell us in the replies how it went!

Using Zapier, check what changed in my Slack, Gmail, and calendar since yesterday. List what needs a reply from me today, most urgent first.   This prompt checks Slack, Gmail and Google Calendar for what changed since yesterday and gives you one list of what needs a reply today, most urgent first. It only reads and lists, so nothing is sent or changed. Apps you need: Slack, Gmail and Google Calendar, all connected to Zapier MCPGood for: anyone who starts the day jumping between inboxes Make it yours Use Outlook or Microsoft Teams instead? Name them in the prompt. Change "since yesterday" to "since Friday" on a Monday. Ask for the top three only if you want a shorter list. Tips Want it every morning? Tell your AI to save the prompt as a Skill called Morning catch-up, then type that name each day. Tried a morning catch-up? Reply here to share what it caught that you would have missed!

Read yesterday's rows in the Orders sheet, total them by product and post the digest in #daily in Slack.   This prompt reads yesterday's rows from a Google Sheet, totals them by product and posts a short digest in a Slack channel, so your team starts the day with the numbers. Apps you need: Google Sheets and Slack, both connected to Zapier MCPGood for: operations, e-commerce and finance teams tracking daily orders or activity Make it yours Change Orders to the name of your sheet or tab. Group by something else, like region, rep or channel. Change #daily to the channel you want. Tips The sheet needs a date column so the AI can find yesterday's rows. For a digest that posts automatically every morning, build it as a Zap. Tried it on your own numbers? Share how you grouped your totals, by product like the example or by region, rep or something else.

Find the Notion page called {page}, then draft a reply in Gmail to my latest unread email using only what is on that page.   This prompt writes a draft reply to your latest unread email in Gmail using only the information on a Notion page you choose, so the answer stays accurate and on message. Apps you need: Gmail and Notion, both connected to Zapier MCPGood for: support, sales and operations teams with FAQs, policies or product notes in Notion Make it yours Replace {page} with the exact title of your Notion page. Add a tone, like "friendly and brief" or "formal". Ask for the draft to be saved without sending. Tips If the page does not cover the question, tell the AI to say so rather than guess. Once you've tried it, share what you put on your Notion page and what tone you asked for.

Read the thread I starred in Slack and create one Asana task per action item, assigned to the person who owns it.   Use this prompt to turn the action items in a Slack thread into separate Asana tasks, each assigned to the person who owns it, so nothing agreed in chat gets lost. Apps you need: Slack and Asana, both connected to Zapier MCPGood for: project managers and team leads who plan work in Slack Make it yours Name the Asana project the tasks should go in. Ask for due dates, for example "due Friday unless the thread says otherwise". Point to a specific thread by channel and topic if you have not starred one. Tips Owners are matched by name, so check the assignees before you rely on them. Tried it yet? Let us know if it picked the right owners, and whether you added due dates.

List the deals that changed stage in HubSpot this week and post a short recap with owners in #sales in Slack.   Use this prompt to pull the deals that moved stage in HubSpot this week and post a short recap, with deal owners, in a Slack channel for your sales team. Apps you need: HubSpot and Slack, both connected to Zapier MCPGood for: sales leads and managers running a weekly pipeline review Make it yours Change "this week" to "this month" or a specific date range. Point it at a specific pipeline or deal stage. Change #sales to your channel, or ask for the recap to be sent to you in a direct message. Tips If you want this to run on its own every week, build it as a Zap, since MCP prompts run when you ask. Give it a try! Share how you set up your recap, like a different date range or a specific pipeline or stage.

Read my newest email from {name}. If it mentions budget or timing, add a note to their HubSpot contact with the details. This prompt reads your newest email from a contact and, if it mentions budget or timing, adds a note with those details to their HubSpot record so your CRM stays up to date.Apps you need: Gmail and HubSpot, both connected to Zapier MCPGood for: sales and account managers who track deals by emailMake it yoursReplace {name} with the contact's name or email address. Swap "budget or timing" for what you track, like "decision maker" or "competitor". Ask it to also update a HubSpot property, such as lead status.TipsThe note is only added when the email mentions what you asked about. If it does not, nothing is written. Make sure the contact already exists in HubSpot, or the note has nowhere to go.If you give it a try, share what you asked it to look for in your emails. Was it budget and timing like the example, or something else?

Check the newest Typeform responses, add each to the Triage sheet in Google Sheets and mark the ones that ask for a call.   This prompt takes your newest Typeform responses, adds each one to a triage sheet in Google Sheets and flags the people who asked for a call, so you can see what needs a reply first. Apps you need: Typeform and Google Sheets, both connected to Zapier MCPGood for: teams handling inbound forms, requests or feedback Make it yours Name the exact Typeform form and the sheet, so it picks the right ones. Change "ask for a call" to another signal, like "mention pricing" or "report a bug". Ask it to only process responses from the last day. Tips Set up the sheet's columns first, so the AI knows where each answer goes. Run it again later and it may add the same responses twice. Tell it to skip rows already in the sheet. Tried it on your own forms? Share what you flag in your form responses, like requests for a call or something else.

Find the latest email thread from {customer} in Gmail, summarize it in three bullet points and post the summary in #support in Slack. Use this prompt to turn a long customer email thread in Gmail into a three-point summary and share it with your team in a Slack channel, without copying and pasting anything.Apps you need: Gmail and Slack, both connected to Zapier MCPGood for: support, success and account teams who need to brief colleagues quicklyMake it yoursReplace {customer} with the customer's name or email address. Change #support to the channel your team uses. Ask for a different length or format, for example a one-line summary or a list of open questions.Tried it on a real customer thread? Let us know how the summary came out, and whether you changed the length or format.