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Best answer

A Zap between Outlook and Google Calendar but only after a certain time

C

Hi everyone, 

I’m wondering if this is possible: 

When there’s an Outlook event created with a start time of 17:00 and after, it gets copied to my Google calendar. 

Some context might help: 

I work a 9-5 job where I occasionally have events/meetings after 5pm. However, I run a side business that starts at 5pm. So if I get booked in to a work event that starts at 5pm or later, I want that to reflect in my side business calendar (i.e. Google Cal) so that it gets blocked off from my side business clients. 

I don’t need ALL my work events showing up in my side business calendar because...well, I just don’t need it! I just need the after-5pm-events showing up. 

Thanks in advance. 

 

Best answer by Troy Tessalone

Hi @countingfoxes 

Yes, this is possible.

Try adding these steps to your Zap:

  1. Formatter > Date/Time > Format: https://zapier.com/blog/zapier-formatter-guide/#datetime
    1. Make sure to account for time zones, as I believe Outlooks sends the Event Start Time data point in UTC time zone
    2. Set the To Format to be a ‘Custom’ option of HH, which will return just the Hour of the Event Start Time in 24-hour time format
  2. Filter: https://zapier.com/apps/filter/help
    1. Set the filter condition to be Greater Than 16, which would be 17 and thus 5pm

 

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2 replies

Troy Tessalone
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  • Troy TessaloneZapier Expert
  • Zapier Expert
  • 31058 replies
  • Answer
  • April 4, 2021

Hi @countingfoxes 

Yes, this is possible.

Try adding these steps to your Zap:

  1. Formatter > Date/Time > Format: https://zapier.com/blog/zapier-formatter-guide/#datetime
    1. Make sure to account for time zones, as I believe Outlooks sends the Event Start Time data point in UTC time zone
    2. Set the To Format to be a ‘Custom’ option of HH, which will return just the Hour of the Event Start Time in 24-hour time format
  2. Filter: https://zapier.com/apps/filter/help
    1. Set the filter condition to be Greater Than 16, which would be 17 and thus 5pm

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
C
1 person likes this
  • C
    countingfoxes
C

Wow, thank you so much for this! 

Liz_Roberts
1 person likes this
  • Liz_Roberts
    Liz_Roberts
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