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Create Folders in from Gravity Forms with file uploads

  • February 15, 2023
  • 8 replies
  • 66 views

keonacarr

I am trying to have a folder created in my google drive when a new contact us form is filled out which I was able to do but

1. I'm not sure how to make it so that if there is already has a folder in google drive that it will create a new folder with the job name not a new folder with the customers name.

2. Once the folder is created I need other folders created inside of the new folder ie. 1. Original, 2. Eproof 3. Production.

3. Once the new folders are created if there are attachments in the form I would like for them to be uploaded to the 1. Original Folder.

4. The other information in the form will then be placed in a text document and saved in the 1. Original folder and named "Order Information"

 

Best answer by Troy TessaloneBest answer by Troy Tessalone

@keonacarr 

Example

 

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8 replies

Troy Tessalone
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  • Zapier Expert
  • 30939 replies
  • February 15, 2023

Hi @keonacarr 

Good question.

Try using this logic.

GDrive - Find/Create Folder

 


keonacarr
  • Author
  • Beginner
  • 5 replies
  • February 16, 2023

Hey Troy,

I was able to create the new folders but when a new contact form comes it the new information goes to the old folder created. here is a loom video to show what I am talking about. 

Media not available

 


Troy Tessalone
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  • Zapier Expert
  • 30939 replies
  • February 16, 2023

@keonacarr

You need to map dynamic variables between the Zap steps using the ‘Custom’ option using the Folder ID from a previous step.

Help article: https://zapier.com/help/create/basics/set-up-your-zap-action


keonacarr
  • Author
  • Beginner
  • 5 replies
  • February 16, 2023

if the new folder isn’t created yet would I use the root folder or what would I select. The only folders that I see are old folders.


Troy Tessalone
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  • Zapier Expert
  • 30939 replies
  • February 16, 2023

@keonacarr

For example…

If you want the GDrive Folder from Step 2 to be used in Step 5, then you’d map the GDrive Folder ID from Step 2 to Step 5 using the ‘Custom’ mapping option to insert the dynamic variable.

 

We’d need to see updated screenshots with how your Zap steps are configured in order to have context.


keonacarr
  • Author
  • Beginner
  • 5 replies
  • February 16, 2023

got it but what would the Folder ID look like? Is it listed folder id?


Troy Tessalone
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  • Zapier Expert
  • 30939 replies
  • Answer
  • February 16, 2023

@keonacarr 

Example

 


keonacarr
  • Author
  • Beginner
  • 5 replies
  • February 16, 2023

I figured it out thanks for your help!